Overview

Give the right information about OST and PST file. Benefit, differences and other aspects of Outlook OST and PST file.

Restoring Outlook Emails from an OST after Deleting the Mailbox

OST to PST Conversion process easily get emails after deleting the mailbox

How to get Outlook emails from OST file?

By use of third party email recovery solution or manually method Outlook client can easily restore Outlook emails from damage or unreadable OST file.

OST to PST Conversion Process

It is a modern technique which can easily repair orphan OST file as well as convert an offline OST file into PST file.

Outlook Oversized OST File Problem

I would like to suggest useful tool to easily split oversized OST file.

Friday, 2 February 2018

Restoring Outlook Emails From an OST After Deleting the Mailbox

The complete blog provides users with a method to restore Outlook Email messages from the respective folder. It even offers users with a way to recover the deleted items when MS Outlook works in a stand-alone mode or if connected to MS Exchange Server. It even provides the users with a method to restore OST to PST file if those files are inaccessible. 

Detailed Summary- Recover Outlook Emails
Deleting the messages from MS Outlook Mailbox Folders is a problem that can occur either accidentally or intentionally. As, we all are aware that Outlook uses PST as the proprietary file format for storing large volume business and the personal data e.g. Mails, address books, calendars, journals etc. Data deletion is broadly divided to two classes: Soft Deletion, Hard Deletion. Soft deletion is also defined as if the data is deleted from any mailbox folder like Inbox, Drafts, Address Books, and Sent Items. This is called soft deletion as the data can be recovered easily and it is possible to restore Outlook Deleted Mailboxes and then put them to the deleted items folder. If the items are permanently deleted, then it is referred as Hard Deletion. Hard Deletion can be done by pressing Shift+Delete Key together. The basic question that arises is it possible to recover deleted data from Outlook Mailbox Folder? So, let’s explore the answer for this query: 

In case if data is temporarily deleted, then it can restore using following steps but the recovery method depends on the edition of MS Outlook installed in it.

For recovering deleted emails in Outlook 2016. Go through the steps mentioned below:

Go to Email Folder list >> Delete Items Folder
Deleted items are previewed on right pane
Highlight messages to be restored in a specific folder & Right Click on it
Click Move>> Select Other Folder from the previewed list on the system
List of folders is displayed in Move the selected items to folder selection >> select folder>> Click Ok

All the desired messages are restored to Inbox folder. As there is less chance of data safety and more problem is that it is not necessary that the data is recovered and the file does not become inaccessible. In this way, the best method is the usage of any expert solution for restoring deleted data from Outlook Mailboxes. 

Tip: The above-mentioned method is applicable only for Outlook 2016 and varies with other Outlook editions.

Mentioned below are few steps through which the deleted emails can be recovered in Outlook 2007.Select folder from where you need to restore the deleted items

1. Choose Tools >> Recover Deleted Items
2. A pop-up is displayed showing recently deleted items from selected folders
3. Select email messages to be restored & Select Recover Selected Items Option
4. Select multiple Mail messages and hold Ctrl Key on restored items

Tip: In case the folder comprising of mails is unknown, then in that case, you need to repeat the procedure for every mailbox.

Outlook recovers deleted mail items from the deleted item folder after closing the program. To stop and prevent the automatic deletion from Deleted Items Folder, Follow the steps mentioned below:

1. Click File Tab>> Options>> Advanced
2. In Outlook start and Exit section, uncheck the empty deleted item folder while closing Outlook
3. Click on Ok and save the changes made in recent folder
4. Recover deleted Items Through Scanost.exe while Present in Exchange Environment

There is no way through which the hard deleted data can be restored. So, making a prejudice that scanost.exe will restore deleted mailbox in Outlook is completely useless. But, if MS Outlook is configured with Exchange Server, the probability is that we can get back the permanently deleted data via Dumpster feature if the files are in retention period. By retention period we mean the time period in which the files are kept before deleting them permanently. But there are many policies through which the data can be retained for more than 15 days. Till this time, the files can be recovered till this time and afterward the files are permanently deleted. This property also helps users to restore corrupted Outlook emails. 

Drawbacks of Manual Way of Restoring Mailboxes in Outlook
Though, both the inbuilt utilities are strong enough to recover deleted mailboxes in Microsoft Outlook. But, it is quite difficult to restore mailbox if deleted permanently. This creates problems for the users as they cannot completely rely on the built-in utilities for restoring Outlook Mailboxes. In such cases, a third party utility is the best possible way to recover the mailboxes. So, by our opinion, OST Repair is the best-suited approach to restore the deleted mailboxes. The tool has many incredible features that it can even recover the corrupted OST files. In addition to it, the tool has a brilliant interface that makes it compatible with all Outlook editions be it newer or the earlier ones. 

The Way Forward
To retrieve Outlook Mailbox data items, the users can try the manual approach for resolving entire issue. But, sometimes going manual does not resolve the problems. So, in such cases, the best way out is an automated solution for resolving the problems. So, the users should try Outlook OST to PST Software if they want to restore their data items. The users can completely rely on the tool in terms of recovery. The tool has a credibility to resolve all the issues and does not let a single bit of loss in information.

Wednesday, 31 January 2018

Why Outlook Crashing, Hanging and Freezing

Is your Outlook is crashing, hanging, and freezing? Have you tried any method to fix this issue? If yes and nothing works, then this blog is for you only. This is because we are going to learn several methods to fix this issue along with an impeccable trick. However, it is important to know the exact reasons behind the error. 

Reason behind Outlook Crashing or Freezing 

Microsoft Outlook is a used in various organizations for the maintenance and exchange of crucial information. It stores the files in PST format and with the increasing popularity of Outlook; the issues with it are growing too. One of the major factors behind this is the damage in PST file. Once the file gets unhealthy or corrupted, it starts displaying certain errors according to the edition of Outlook. 

Errors 
a). Outlook 2013 crashes on startup 
b). Outlook 2013 crashes on startup even in safe mode 
c). Outlook 2013 crashes when opening 
d). Outlook 2010 crashes when opening 
e). Outlook freezes when opening 
f). Outlook freezes after startup, etc. 

Let us move to the solution part and learn how to fix the Outlook crashing or hanging. 

Different Approaches to Fix Outlook Freezes when Opening 
There are different workarounds to rectify this issue of Outlook Not Responding, hanging or crashing associated with Microsoft Outlook as mentioned below: 

Update Software/ Outlook Properly 
Sometimes users need to switch on auto-update feature to avoid any kind of corruption. For this, they need to follow these simple steps: 

1. First, open Settings 
2. Now, find Update & Recovery option 
3. Then, tap on how updates get installed 
4. Finally, enable the automatic updates

Important Note: It is recommended to install an updated antivirus in your machine. 

Run Outlook in Safe Mode 
Many times, when users try to access the corrupted file, it may result in some errors. Now, in such situation it is suggested to run Outlook is safe mode. For this, you need to run this command i.e. outlook.exe / safe (Space is necessary in command). Even if it does not work, it indicates something wrong with the add-ins settings. Now, in order to resolve this do the following: 

1. First, hit on File menu 
2. Then, find the Options
3. After this, tap on Add-ins
4. Look for COM Add-ins 
5. Now, clear all the Add-ins
6. Finally, start Outlook in normal mode 
7. Restore the Navigation Pane Configuration File
8. First, shut down the other running Outlook 
9. Now, click on Start Menu 
10. After this, type in the Run command. A Dialog prompts 
11. In this dialog prompt, you need to type this command: outlook.exe /resetnavpane
12. Finally, hit on Ok button 
13. Erase the Navigation Pane Settings File 
14. Firstly, open run box 
15. Then, type %appdata%\Microsoft\Outlook, this command 
16. Now, tap on the Enter Key 
17. You will be redirected to Outlook configuration file position 
18. Find Outlook.xml file 
19. In the final step, remove the files. 
20. Produce New or Fresh Microsoft Outlook Profile 
21. Begin the procedure by clicking on Start button 
22. Now, go to Control Panel
23. After this, click on Mail option to open dialog box of the Mail Setup 
24. Hit on Show Profiles Option 
25. Once it is done, click on Add and name the Profile, which is followed by a click on OK
26. Repair Outlook Files You can do this, in two different ways i.e. manual as well as third party tool. 

Manual 1: Follow these steps for this method:
1. Firstly, close running application of Microsoft Office. Then, open Control Panel
2. Now, hit on Programs & then, Features
3. Choose the version of MS Office & make a right-click on it 
4. Finally, choose Repair Option 

Manual 2: Inbox Repair Tool or Scanpst.exe 
In order to use this utility, you need to exit from Outlook and then find scanpst.exe tool. Once it is done, follow these steps to use Inbox Repair Tool: 

1. Firstly, click on repair twice and open the file
2. Now, type PST file name along with path. 
3. Search the Outlook PST file and hit on Browse
4. Click on Start and scan unhealthy PST. 
5. Once it is done, a screen will appear displaying the list of errors. 
6. Use Repair tab & fix all the errors. 

Now, repair the files using a new PST by following these steps: 
1. To initiate the process start Outlook & press CTRL+6 together 
2. A folder list will appear. In Folder List, you can see the entire list of recovered items 
3. Create a new PST file 
4. Once you have done this, click on Lost and Found folder
5. Now, drag and drop all the recovered items in fresh PST
6. Finally, restored the items and then delete the recovered PST. 

Method 3: Third Party Tool 
Apart from opting for manual solutions, users can go for a trouble free manner. They can use Outlook Recovery software and can repair all corrupted or damaged PST file even if the corruption is severe. The tool has the potential to recover the files within some few simple clicks. If you have corrupt OST file, you can use OST Recovery software to recover & Convert OST to PST format. Moreover, it does not require any technical knowledge and can be accessed without anyone’s assistance. It is compatible with all versions of Windows Operating System. 

The Bottom Line 
Outlook has now attained a place in the online market where it is the first choice of organizations for emailing. However, there are some errors associated with this platform such as Outlook crashing, hanging and freezing. In order to rectify this issue, we have brought forth various methods. Users can go for any of the methods, but it is recommended to opt for a third party utility to perform the task without any difficulty.

Tuesday, 26 December 2017

How to Resolve Outlook Not Responding Error

I do not know what is wrong with my Outlook; whenever I tried to access it an error comes “Outlook is not responding.” I have lots of pending work to complete, but I do not know how to get out of this annoying situation. Please anyone suggest me an appropriate method to rectify Microsoft Outlook not responding error message. ”

These types of Microsoft Outlook issues create a big hurdle in front of users many times. As we all know, that most of the organizations are dependent on MS Outlook to perform cross-communication and bring collaborative results for a successful business. However, there are situations when users get stuck in some problematic situation while accessing Outlook. In the following blog, we will discuss causes along with the methods to fix Outlook freezes when opening error. 

Factors Responsible Behind Outlook Not Responding Error

Unlike any other email application, MS Outlook is prone to corruption. Some of the reasons behind outlook not responding are:
  • Non availability of proper network 
  • Improper settings of Outlook profile or server 
  • Latest updates are not installed 
  • Large size of mailbox 
  • Corruption in the profile of user 
To resolve this error, it is very important that we should have the knowledge of the actual reason behind the error. Let us now proceed further to rectify the error from Outlook.

How To Rectify “Outlook Gets Stuck on Starting” Error

It is a common error in, which Outlook generally get stuck on a screen, where it is shown as processing. In some other cases it just freeze or hang while, you are trying to open a file or trying to mail anyone. Rectification of this error is required as soon as possible to avoid any loss of data. These are some manual tricks to get rid of this error:

Installation of Latest Updates

It is possible that office installed in your system is not up-to-date. Therefore, if this is the case then, you just need to install latest, recommended Microsoft updates and need to delete all the files, which are not Up-to-date.

Avoid Synchronization of Outlook
This is one of the possible reasons for this error. If you are using Auto Archive feature of Outlook or you have synchronized the mobile/any device to Outlook then, the possibility of this error becomes large. In such scenarios, Outlook may stop responding. Therefore, it is suggested to avoid the synchronization of Microsoft Outlook.

Open Outlook In Safe Mode
You can run Outlook in safe mode as Add-ins and customization files would not be there when you execute Outlook in safe mode. For this,
  1. Type outlook.exe/safe in command line 
  2. Then, click on Yes. 
  3. This may resolve the issue. If it does, then it is clear that there is some problem in one of the Add-ins.
Disable Outlook Add-ins
If, you are facing the problem of “Outlook Not Responding” error for the first time, then turn off Add-ins, which is recently installed one-by-one. In Outlook 2010 or 2013, follow these steps:
  1. Firstly, switch to “File” and click on “Options” 
  2. Then, select “Add-ins” and click on “Go” 
  3. Finally, “uncheck” the add-ins and then, restart Outlook.
  4. Reconstruction of Office Programs 
User can also try this method of repairing Office programs, if the problem persists.
  • Close Microsoft Office application 
  • Open Control panel after this. 
  • Make a right click on Microsoft Office and select the changes you made. 
  • Now, you need to select Repair option and click on Continue to execute. 
  • Shorten The Size Of Mailbox
Heavy mailbox size is also responsible for the error to occur. Therefore, to reduce the size of mailbox, follow these steps, if you are using Outlook 2013 or 2010:
  • Firstly, make a right click on your Personal folder. 
  • You need to select Data File Properties there and then click on Advanced >> Compact Now 
  • You can reduce the size using archiving option also. 
Manual Methods Failed- What Next?
The above-mentioned manual methods are not reliable, as there are scenarios when they fail to rectify this error“Outlook stopped working on startup” and may even results in loss of data if not performed appropriately. Therefore, sometimes it is necessary to switch to a third party utility.

Automated Solution
OST and PST, these two files are associated with Outlook. Therefore, it is possible that Outlook not responding error occurs due to corruption in any of these two files. With Inbox Repair Tool, users can repair minor corruption, but to fix severe corruption, they have to use a third party tool. One such tool is OST Recovery Software. Using this software the user can easily repair OST files regardless of the amount of corruption. This Extract OST to PST tool comes up with so many unique features and is capable to fix various errors of Outlook such as Outlook not responding.

Conclusion
“Outlook Not Responding” is one of the common errors for Outlook users. As the matter of fact, that it is tough to resolve the issue easily with the help of manual methods, we have discussed an expert solution as well. User can opt for this, if manual procedures fail to rectify the issue.

Tuesday, 5 December 2017

How to Reduce OST File Size in Outlook

We all are aware of the fact that OST files stand for Offline Storage Table. It is the exact copy of the user’s mailbox on MS Exchange Server saved locally on your machine. The OST files are made for the main purpose like to work offline in absence if MS Exchange Server. It even comprises of entire MS Outlook information till the time of last synchronization.

Why a need arises to reduce OST file size ?

The very first reason behind the reducing OST files size is that sometimes your Outlook mailboxes grow in size and hence you receive or create new items and it makes the OST files so large. The OST file size may decrease in case you have deleted some items. It makes the system slow and thus enhances the system’s speed and also consumes the storage space. So, instead of buying a new disk, it seems to compact Offline Storage Folders.

The moment you delete the Offline Folders Mail, it goes to the deleted items folder. The simple thing is that all the items can be recovered from the deleted item folder; it implies that still some space is consumed by OST files. The very basic fact about the OST file is that the space consumed by them is unavailable for the other uses. It makes the OST files bigger and just bigger over times and even if you delete few of the items or keep the same record in MS Outlook.

Compacting OST files reduces the space allotment that was previously occupied by few items. So, through the method of compact Outlook OST file, some of the previously stored items occupied space can be reduced. Alternatively the users can even convert OST to PST for preventing it from the future corruption issues.

Now, one of the major concerns is how to reduce OST file size in MS Outlook?


For Microsoft Outlook 2007 

1. Delete the items that you don’t want to keep in OST files
2. Empty the deleted items folder
3. Click on File Tab and choose Info Tab 
4. Finally, click on the Account Settings Tab and then hit it again
5. Choose MS Exchange Server Account ID and then click on change option
6. Select More Settings option and then opt for the advance tab and click on Offline folder file settings
7. Finally, click on Compact Now alternative and then click Ok.

For MS Outlook 2010

1. Delete items that you don’t want to store  OST files
2. Empty deleted items folder
3. Click File Menu and then choose Info Tab
4. Click Account Settings Tab and then again click on Account Settings 
5. Select Exchange Server Account ID and then press Change button
6. Click More Settings Alternative
7. Select Advance tab, click on Offline Folder File Storage
8. Select Compact Now and then click Ok 

For Microsoft Outlook 2013
For compacting OST files in Outlook 2013, follow the steps listed below:

1. Delete the items that you don’t want store in OST file
2. Then, empty the deleted items folder
3. Click file and select Info folder
4. Select Account Settings tab and click on Account Settings again
5. Choose MS Exchange Server Account ID and click on Change Button
6. Click More Settings and on Advance tab, click Outlook Data File Settings 
7. Finally, select Compact Now and then click OK button

Note: Make sure that the OST files size is equal or greater than 16 KB. Users may not be able to compact OST files manually in case, the size is completely less than 16 KB. Additionally, this alternative cannot compact corrupted OST files.

Now, the question arises that what will happen if your OST file becomes corrupted because of its large size.
The question has a very simple answer that if OST files exceed the default minimum size, it can cause corruption and then data loss. The compact option doesn’t work in these circumstances because a corrupted OST files can’t be compacted. In such circumstances, making use of a professional tool is the best possible way out. The best way out in these circumstances, Microsoft OST to PST Converter Tool is the best one out. The tool has many brilliant features that differentiates it with other software’s and thus leaves its impact on the users. The tool can be downloaded from its parent website and thus the users can get to know it from every inner section. So, keep connected to the software and compact Offline Storage Folders.

The Final Verdict!
The above mentioned article helps the users with understanding the concept of reducing & compacting OST files in different Outlook versions. So, follow the entire write-up and get your query resolved.

Monday, 16 October 2017

Manual Steps To Perform OST to Office 365 Migration Successfully


OST file if the offline folder of the Outlook data file, which cannot be accessed from anywhere except the Outlook profile which has created it. As everybody knows having data on a cloud platform has many advantages. For example, a user can access the mailbox data from anywhere without any dependency. It works like backup file also in the case of data loss. Therefore, if a user wants to move OST file to Office 365 account, then first convert OST file to PST format. After that, a user can import it to Office 365 account. Hence, in this post, we have discussed manual steps to perform OST to Office 365 migration.

Manual Method to Import OST into Office 365 Account

In order to perform OST to Exchange Online migration, there is no direct manual solution available. Therefore, a user need to perform this migration in two parts i.e., first export Offline OST to Outlook PST format and after that import it to Exchange Online. Now, to perform this migration task in an appropriate way, follow the steps mentioned below:

Manual 1: Use Export Feature of Outlook 

To export files from offline OST to Outlook, follow the steps mentioned below: 
  • First of all, open MS Outlook application 
  • Then, navigate to File >> Export to a file >> Next button 
  • After that, choose Personal File Folder (.pst) option and click on Next button 
  • Now, choose the folder that you want to convert and check the Include subfolders option 
  • In last, select the destination location to save the exported file on the system and click on the Finish button 
Limitation: A user must be connected to MS Exchange Server to perform the above steps.

Manual 2: Use Archive Feature of MS Outlook.
  • Open Microsoft Outlook application on the local machine.
  • After that, click on the File >> Archive option 
  • Then, choose the file or folder that you want to archive 
  • Now, choose the destination to store the archived .pst file 
  • Click on the OK button and begin the archive process 
Limitation: Using this manual solution, a user can migrate complete OST file data except contacts.

Manual 3: Export Offline OST to new PST
  • To begin, open MS Outlook application on the local machine 
  • After that, create a new Outlook Data File (.pst) in the Outlook profile 
  • Now, select the mailbox folders that needs to exported in Outlook PST file 
Limitation: This method does not allow to move inbox, Sent items, Contacts, etc. the default folders to PST file. Therefore, just copy the folder from OST to Outlook PST file.

Step 2: Import PST file to Office 365 Account

After OST to Outlook data file (.pst) conversion, a user needs to import the resultant PST file to Office 365 account. Now, to do the same, a user can use any of the three methods:

Method 1: With the Help of Drive Shipping

A user can use this method to move data to OneDrive for the Business. Initially, a user has to copy the data from PST file data to hard drive (make sure that the hard drive is BitLocker-encrypted). After that, move the drive to the Microsoft data center physically.

Method 2: Using Network Upload Method

In order to transfer or copy Personal Storage Table into Office 365 account in less time, follow the steps given below:
  • First of all, copy SAS URL and then, install the Azure AzCopy 
  • After that, move PST file into Office 365 mailbox 
  • Now, you can view the list of PST files uploaded or saved to Exchange Online (Optional) 
  • Then, create the .pst import mapping file 
  • In last, create a Personal Storage Table import job in the Office 365 
Drawbacks of Manual Procedures

The manual solution is very lengthy and time consuming.
The uploading of PST file takes lots of time and effort in the case of large-sized PST file in bulk.
If any of the steps is not performed properly, there are chances of data deletion or corruption.

Method 3: Third-party Tool to Perform OST to Office 365 Migration

As discussed above, there is no direct manual solution available to import OST to Office 365 account. Moreover, the manual methods discussed have some limitations, which make users switch to some third-party tool for an ideal solution. One such popular tool is OST to Office 365 Converter software. It import OST file to Exchange Online in just a few number of clicks and overcome all the limitations of manual solutions. It is a guaranteed solution to move OST file without any loss of data.

Conclusion
Considering the need of users to import OST file to Office 365, various manual solutions are discussed above. The manual solutions are completely free to use but they are not easy to use and have various limitations. So, to overcome all such drawbacks, a direct solution is also suggested to move OST to Exchange Online.

Monday, 18 September 2017

Cannot Open OST File in Outlook 2016, 2013, and 2010 : Troubleshoot Error

The blog states different causes, which are responsible for “Cannot open OST file in Outlook 2016, 2013, and 2010” problem. This will provide solutions on how to make .ost file accessible. It covers manual as well as automated workaround for the same.

The term OST stands for offline storage table files that acts as a copy of the Exchange server. It permits users to work with Outlook when the Cached Exchange mode is activated. An OST file can only be operated from its primary account, which created it. The offline folder gets generated when Outlook is configured with the Microsoft Exchange server.

There are several advantages of using Outlook OST files. The file not only works as the copy of mailbox folder of the Exchange server but, helps in automatic synchronization made on the Exchange server. When this server gets connected with the client machine, the OST file automatically gets synced and all the mailboxes are added, edited, or deleted when the connection gets re-established. Basically, an OST file renders an ease in continuing functionality even in the server mailbox unavailability.

What Makes OST Files Inaccessible?

There are some known and unknown causes of the problem. Talking about corrupt offline folders then, the program indicates “Cannot Open OST file in Outlook 2016 / 2013 / 2010” error. Apart from this, the application denies using of file and restricts one from working upon it. Well, discussing about an actual reason for the frequent OST Corruption when it is improperly synchronized with the server. This improper functioning is held due to lack of the internet connection. Some of such common issues are provided below :

  1. Damaged offline folder
  2. Power surge 
  3. Malware attacks
  4. Failure over the network
  5. Improper program handling
When users are completely unable to work with OST file, there is no manual tip or trick to regain data back. The only approach left in such case is to opt for OST to PST application.

Note : When this concept of OST file gets implicit, one have to understand the concept of PST file. It is so because a person needs to understand an accurate difference between OST and PST file.

Methods to Fix Error

Approach #1 : Recreate OST Files From Server
The execution of this approach requires backup of Outlook OST file in .pst format. Microsoft team recommended Outlook 2010, 2013, and 2016 users to recreate OST file whenever it gets corrupted. This involves deletion of existing file from the server and then re-creation of the same.

Once you are done with OST file recreation, move items from PST file into a newly created OST file. Now a question arises that how to perform this data transferring? Don’t worry, here is the solution for the same :

  • Navigate towards File >> Open >> Import 
  • Choose Import from another program option and hit on Next
  • A list of options get displayed in which you have to select Outlook data file (.pst) option and hit Next
  • Click on the Browse button and locate towards the path where PST file is exported
  • An Option section will be found in which you have to enable option Do not import duplicates. This is going to eliminate all duplicate items from PST file while data transferring.
  • Click on Next and then under Select destination folder section, choose the folder where data items are to be imported.
  • At last, hit on Next >> Finish button
Approach #2 : Execute the OST Integrity Check Tool
The approach is only applicable for clients who works upon Outlook 2007 and all below versions. Here, one will be using scanost.exe file, which is involving following working steps :

Note : Before proceeding further, close MS Outlook and all programs associated with the same.

  • Click on the scanost.exe utility to start its execution
  • In case, you have set up MS Outlook profile then, software will display a window. Here, you have to choose profile that comprises of damaged .ost file . 
  • Utility will ask you to choose anyone of the two network connectivity issue. Choose Connect option.
  • Depending upon your preferences, choose the accurate option. Well, click on Repair Error option for repairing the error.
Tip : If you will not enable repair error option then, software will not properly resolve the issue. So, do not forget to check the required checkbox    
  • Hit on Begin to command utility that it should start its functionality.
  • Challenges in Manual Approaches
The approaches require technical expertise in Outlook. It is so because if something went wrong then, it is going to affect other programs of the PC.

scanost.exe tool will be handling corruption at very low level. This utility will be unable to solve corruption at major level.  The workaround involves more time in its completion. Since, the procedure is server dependent therefore, it is tedious as well as time-consuming.

Approach #3 : Using OST to PST Converter to Troubleshoot Issue
When manual approaches fail in resolving the error like “Cannot open OST file in Outlook 2016, 2013, and 2010” then, the only measure left is to opt for third party tools. One such application is OST to PST Converter that is a multifaceted product, helping one in converting OST files into PST format. It is 100% guaranteed that tool will definitely fix problem without any data loss and complications. The exporter supports file of unlimited size and works upon any level of file corruption.

Observational Verdict
The major cause of “Cannot open OST file in Outlook 2016, 2013, and 2010” problem comprises is .ost file corruption. This means that users have to deal with corrupt OST file to get rid off this issue. Users can leverage for manual approaches only if they are ready to suffer from data loss. If not then, benefit yourself by using OST Repair Tool for resolving issue without any data integrity risk.

Friday, 13 May 2016

Why We Need To Convert OST Files To Outlook PST?



Most of the users of MS Outlook are quite aware of two types of file formats i.e. OST and PST files. PST files (Personal Storage Table) are the main storehouse of all the data stored in Outlook whereas OST files (Offline Storage Table) contains the replica of data stored in Exchange server. OST comes into existence when the cached mode is enabled from Outlook allowing user to work offline without Mail server. Any changes made will get itself synchronized when connected with the Exchange Server. The blog will be discussing the reasons why we need to convert OST files to Outlook PST file.

Need of Conversion from OST File to PST

The main reason why users prefer to convert their Exchange OST mailbox to PST file is the several issues of OST file that makes the OST file inaccessible or corrupted. Some of the causes that lead to the conversion of OST to PST file are as follows:
  • Issue of Exceeding OST Size Limit
    Size limit of OST file varies with different Outlook versions. In Outlook 2007, size limit supported was 20 GB, which was increased to 50 GB in 2010/2013 versions. Usually, the maximum default size limit is set to 20 GB, which is why performance of Outlook slows down when it reaches or exceeds this size limit.
  • Orphaned State of OST file
    Each OST file is bound to particular Exchange Mailbox and any modification made is continuously synchronized to Exchange Server. When the Exchange Mailbox is dismounted/deleted from the server, the OST file will become inaccessible leading to orphaned state.
  • Synchronization Problems
    It arises if there is any interruption while the OST file is being synchronized with the Exchange Server. Since the OST file is encrypted, decryption key of the Outlook profile needs to be matched with the one in Exchange Server. If it does not, OST file will face synchronization problem making file inaccessible.
  • OST Bound to MAPI Profile
    Since OST file is bound to a particular MAPI profile, its access can be only done when the user log in and authenticate using the profile that was originally used to create an OST file. In case of authentication failure, client will restrict user to open Exchange OST file and its contents.
  • Corrupted OST File
    OST file may be corrupted due to power failure during synchronization, virus attack, improper handling of OST file, damaged hard drive/local storage where the OST file was stored, etc. The OST file in corrupted state may lead to inaccessibility and loss of contents in it.

How to Convert OST to PST

As discussed above, the issues in OST file makes the conversion of OST to PST file necessary. However, Outlook does not support direct conversion of OST to PST file. To repair the damaged OST, an inbuilt utility scanost.exe can be used, which is now replaced by scanpst.exe for repair of both OST and PST files. This method is used only to repair slightly damaged OST file and does not convert OST to PST. Therefore, a reliable way for easy conversion of OST to PST file is possible with the help of a third party tool, OST to PST Converter. It has the ability to convert all the data items like emails, contacts, calendars, etc. in Offline OST file to Outlook PST file, keeping the original formatting intact after conversion. The tool also supports recovery of data from corrupted OST file and save OST mailboxes to Office 365 account.

Conclusion

The blog has been aimed to focus on various issues associated with Exchange Offline OST file and the need for conversion of OST files to Outlook PST files. It further defines a solution through which user can effortlessly convert OST files irrespective of their states to healthy PST file using OST to PST Converter software.